Summary of Position:

The Office Manager will assist and support the Program Director and CUNY Fatherhood Academy staff in all responsibilities that include but are not limited to recruitment, data entry, communications (phone, e-mail, fax, etc.), copying & filing, participant supply distribution, inventory, correspondence, record maintenance, and office maintenance, event planning and special projects.

Office Manager must be comfortable with phone communication, e-mail notifications, and working with young adults. Office Manager must be able to adaptable to new tasks, as the needs of the program shift periodically.

Duties & Responsibilities

• Check voicemail, email, and messages daily.
• Respond in a timely manner to all forms of communications. (E-mail & voicemail, et al)
• Track and input data into the databases, spreadsheets and reports
• Process invoices for events, supplies, and incentives
• Pick-up and deliver mail and supplies.
• Schedule orientations and track waiting & recruitment lists. Work on special projects that can include office decoration, event planning, organizing of supplies, documents, research resources, etc.
• Audit folders for quality assurance Support recruitment efforts, copying & filing, and tracking inventory

Department Specific Responsibilities

• Attendance monitoring that includes updating, distributing, and collecting attendance sheets daily to instructors and case managers;
• Prepare documents, accommodations, and supplies for all recruitment and information sessions;
• Monitor, update, and maintain CFA recruitment lists, including answering phone inquiries, voicemail, email, and walk-ins;
• Set up, organize, and monitor CFA student folders;
• Prepare, track, and distribute Metro cards for student distribution. In addition, complete monthly metro card order;
• Assist students with application process for program stipends and incentives that includes all steps in processing banking information.
• Responsible for distribution, tracking, and follow-up with all program materials that include, but are not limited to books, school supplies, food service supplies, etc.
• Creating, updating, and disseminating program specific documents and spreadsheets.

Qualifications-

• Minimum of a HS Diploma, Associate degree preferred.
• Bilingual is a plus but not mandatory.
• Previous office/admin experience of at least a year is required.

Applicant must be able to commute to Kingsborough CC, Monday through Friday with preferable schedule of 10am-2pm.

Job Type: Part-time

Pay: $19.00 per hour

Expected hours: 20 per week

Schedule:

• 4 hour shift

Work Location: In person